The name of the organisation is the Hertfordshire Junior Leagues, hereafter to be referred to as "the league"
The League shall be affiliated to Hertfordshire County Cricket Association and through that affiliation also to the England and Wales Cricket Board.
All member clubs must be Affiliated or Associate Members of the HCCA.
3. Aims and Objectives
To offer competitive opportunities through the organisation of a club junior league structure to players between the ages of 8-17 years.
It is the primary responsibility of any Club (players, coaches, managers and spectators) who enter a team or teams into the League to abide by ECB "Code of Conducts" which include the "Spirit of Cricket", The Laws of Cricket, Safe Hands and Equity Policies as well as any other ECB directives aimed at junior cricket.
It is the responsibility of the League to reinforce with the Clubs best practice, monitor performance and take appropriate action, including elevation to the County Welfare Officer, when failure to meet these standards occurs. The first point of contact in this regard will be the Leagues Child Welfare and Disciplinary officer.
(a) Membership of the league is open to all clubs entering Junior teams in the Hertfordshire Junior Leagues.
(b) Members of the Hertfordshire Junior Leagues must be Affiliate or Associate Members of the Hertfordshire County Cricket Association.
(c) Application for membership of the league shall be by completion of a membership application form and by payment of the relevant subscription/joining fees as determined by the Annual General Meeting of the league.
(d) No person shall be eligible to take part in the business of the league unless the appropriate subscription has been paid by the specified date or membership has been agreed by the Committee.
(e) The league Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the league or cricket into disrepute. Appeal against refusal or removal may be made to the Committee who shall appoint an Appeals Committee to hear the appeal.
(f) All member clubs will be subject to the regulations of the Constitution and by joining the league will be deemed to accept these regulations and any Codes of Conduct that the league has adopted. The Constitution shall identify those members eligible to vote at any General Meetings.
A list of member clubs shall be maintained by the Treasurer or other Officer of the club.
The Officers of the league shall be as follows:
- Disciplinary Officer
- up to 10 Club Representatives
Honorary Officers (if applicable)
· One representative from HCCA CDT (non voting)
· The HCCA Website Manager (non voting)
6. Election of Officers
All Officers shall be elected at the Annual General Meeting of the league from, and by, the member clubs of the league.
Each member club shall have one vote at the Annual General Meeting.
All Officers shall be elected for a period of one year, but shall be eligible for re-election to the same office or to another office the following year.
7. Management Committee
The affairs of the league shall be conducted by a Management Committee (the Committee) comprising the Executive Officers of the club and other members elected from, and by, the Member clubs of the league. Only these members of the Committee shall be entitled to vote at Committee meetings. One member position will be assigned to HCCA (but this position will not be entitled to vote).
The Committee will be convened by the Secretary and shall meet at agreed intervals and not less than four times per year.
The quorum required for business to be agreed at Committee meetings shall be 5.
The duties of the Committee shall be:
(a) To control the affairs of the league on behalf of the members.
(b) To keep accurate accounts of the finances of the league through the Treasurer. These should be available for reasonable inspection by member clubs and should be audited before every Annual General Meeting. The league shall maintain a bank current account and the following Officers shall be authorised to sign club cheques: any two from the Chair, Treasurer and Secretary.
(c) To co-opt additional members of the Committee as the Committee feel is necessary. Co-opted members shall not be entitled to a vote on the Committee and shall serve until the end of the next Annual General Meeting.
(d) To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chair shall be entitled to an additional casting vote.
The Committee shall have powers to appoint sub-committees as necessary and to co-opt advisers who may be non league members invited to advise on specialist subjects.
An elected Committee member ceases to be such if their club ceases to be a member of the league, resigns by written notice, or is removed by the Committee for good cause after the member concerned has been given the chance of putting their case to the Committee. Appeal against removal may be made to the Appeals Committee. The Committee shall fairly decide time limits and formalities for these steps.
The Committee has the power to:
(a) acquire and provide grounds, equipment, coaching, training and playing facilities, clubhouse, transport, medical and related facilities
(b) provide coaching, training, medical treatment, and related social and other facilities
(c) take out any insurance for club, employees, contractors, players, guests and third parties
(d) raise funds by appeals, subscriptions, loans and charges
(e) borrow money and give security for the same, and open bank accounts
(f) buy, lease or licence property and sell, let or otherwise dispose of the same
(g) make grants and loans and give guarantees and provide other benefits
(h) set aside funds for special purposes or as reserves
(i) invest funds in any lawful manner
(j) employ and engage staff and others and provide services
(k) co-operate with or affiliate firstly to any bodies regulating or organising the sport of cricket and secondly any club or body involved with cricket and thirdly with government and related agencies
(l) do all other things reasonably necessary to advance the aims and objectives of the league.
NONE of the above powers may be used other than to advance the aims and objectives in a manner consistent with the Rules and the general law.
8. General Meetings
The Annual General Meeting of the league shall be held not later than the end of January each year. 21 clear days written notice of the Annual General Meeting shall be given to members by circulating a copy of the notice to the Junior Organiser of every member club at their home address or email address and posting the notice on the HCCA website. Member clubs must advise the Secretary in writing of any other business to be moved at the Annual General Meeting at least 14 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to members not less than 7 days before the meeting.
The business of the Annual General Meeting shall be to:
(a) Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting
(b) Receive the audited accounts for the year from the Treasurer
(c) Receive the annual report of the Committee from the Secretary
(d) Elect an auditor
(e) Elect the Officers of the League (i.e. President; Vice Presidents, Chair etc.)
(f) Review league subscription rates and agree them for the forthcoming year
(g) Transact such other business received in writing by the Secretary from member clubs 14 days prior to the meeting and included on the agenda.
Nominations of candidates for election of Offices shall be made in writing to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Member clubs and must be seconded by another Member club.
Special General Meetings may be convened by the Committee or on receipt by the Secretary of a request in writing from not less than 10 Member clubs of the league. At least 21 days notice of the meeting shall be given.
At all General Meetings, the Chair will be taken by the Chair or, in their absence, by a deputy appointed by Member clubs attending the meeting. Decisions made at a General Meeting shall be by a simple majority vote from those Member clubs attending the meeting. In the event of equal votes, the Chair of the meeting shall be entitled to an additional casting vote.
A quorum for a General Meeting shall be 25% of the membership and Officers of the league including at least 2 from the Chair, Secretary and Treasurer.
Each Member Club of the league shall be entitled to one vote at General Meetings.
9. Alterations to the Constitution
Any proposed alterations to the league Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Member club of the league and seconded by another Member club. Such alterations shall be passed if supported by not less than two-thirds of those Voting Member clubs present at the meeting, assuming that a quorum has been achieved.
All league monies shall be banked in an account in the name of the league.
The Treasurer shall be responsible for the finances of the league and for providing a report on the financial position as required by the Committee.
The Treasurer shall ensure that the league maintains adequate and appropriate insurance to cover the activities of the league.
The financial year will end on (date).
The Treasurer will present an audited statement of annual accounts at the Annual General Meeting.
Any cheques drawn against league funds should hold the signatures of the Treasurer plus up to two Officers.
11. Property and Funds
(i) The property and funds of the league cannot be used for the direct or indirect private benefit of member clubs other than as reasonably allowed by the Rules and all surplus income or profits shall be reinvested in the league.
(ii) The league may also in connection with the sports purposes of the league:
(a) sell and supply food, drink and related sports clothing and equipment
(b) employ members and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present
(c) pay for reasonable hospitality for league events
(d) indemnify the Committee and members acting properly in the course of the running of the league against any liability incurred in the proper running of the league (but only to the extent of its assets).
12. Discipline and Appeals
All complaints regarding the behaviour of member clubs should be lodged in writing with the Disciplinary Officer.
The Committee shall appoint a Disciplinary sub-committee who will meet to hear complaints within 14 days of a complaint being lodged. Any member club requested to attend a Disciplinary sub-committee shall be entitled to be accompanied by a friend or other representative and to call witnesses. The Committee (or its sub-committee) has the power to take appropriate disciplinary action, including the termination of membership.
The outcome of the disciplinary hearing shall be put in writing to the person who lodged the complaint and the member against whom the complaint was made within 14 days following the hearing.
There shall be a right of appeal to the Committee against either the finding or the sanction imposed or both following disciplinary action being taken. The Committee shall appoint an Appeals Committee (a maximum of three) which shall not include members involved with the initial disciplinary hearing but may include non members of the league. The Appeals Committee shall consider the appeal within 14 days of the Secretary receiving the appeal. The individual submitting the appeal shall be entitled to be accompanied by a friend or other representative and to call witnesses. The decision of the Appeals Committee shall be final and binding on all parties.
(a) If at any General Meeting of the club, a resolution be passed calling for the dissolution of the league, the Secretary shall immediately convene a Special General Meeting of the league to be held not less than one month thereafter to discuss and vote on the resolution.
(b) If at that Special Meeting, the resolution is carried by at least two-thirds (three quarters) of the Voting Membership present at the meeting, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the league and discharge all debts and liabilities of the league.
(c) The Committee will then be responsible for the orderly winding up of the league’s affairs.
(d) After settling all liabilities of the league, the Committee shall dispose of the net assets remaining to one or more of the following:
to another league with similar sports purposes which is a registered charity and/or
to the Hertfordshire County Cricket Association.
The Hertfordshire Junior Leagues hereby adopts and accepts this Constitution as a current operating guide regulating the actions of all members.